Position: Administrative Assistant

Job Type: Full Time

Department: Ah-Tah-Thi-Ki Museum

Location: BIG CYPRESS

Posted: 01/30/2023

Job Description

This is independent work assisting the Ah-Tah-Thi-Ki Museum staff in a variety of administrative and clerical matters. Work involves assignments which are broad as to objective and content and require some independently making decisions and obtaining solutions by operating within well-established policies, laws, rules and guidelines. The individual receives phones calls, gives information to callers, composes memos and may assist with product research as directed. Generates reports, handles multiple projects, and prepares and monitors invoices, purchase orders, and expense reports. The individual requires extensive coordination with purchasing department since, at times, coordinates both amendments and formulation of new contracts. Relies on experience and judgment to plan and accomplish goals. A wide degree of creativity and latitude is expected. High School Diploma or equivalent GED is required. Associate’s degree is preferred. Minimum of three (3) years of experience of varied and progressive secretarial responsibilities and two years of office management experience with administrative/supervisory responsibilities is required. Experience preparing and monitoring budgets, contracts, and grants is preferred. Knowledge of STOF’s administrative operations, policies and procedures is required. Possession of a valid Florida Driver’s License is required. Incumbent must be able to work independently or within diverse groups. Must demonstrate excellent organizational and interpersonal skills. Must demonstrate proficiency utilizing Microsoft software packages. Must have the ability to travel across all reservations and work a flexible schedule including evenings, weekends and holidays.

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